IT services can be one of the largest and most unpredictable expenses within a business. Unexpected failures, mandatory upgrades, and sudden staff changes can happen quickly and be very expensive. These factors, a part of the IT world, make IT departments costly, hard to manage, and difficult to budget for. Switching your business to managed IT services can lower costs and reduce unpredictable expenses. Making the switch can cut down management overheads and reduce budgets to a fixed period cost. Here’s how. Reducing Infrastructure It’s common in many firms for single tasks to be required to pass through multiple devices before they can be delivered or shipped. Invoices, payroll, and digital deliverables are particularly common culprits. When looking to improve efficiency and lower unnecessary costs, this is typically the first place to trim fat. Instead of adding office clutter with more devices, cloud resources can streamline processes. Using cloud-based technology to do some of the same tasks as before typically adds more power and improves speed. Cloud-based services are usually faster and available to more users at once. Files and services are easier to access and less likely to clog up the internal network. Reducing the overheads associated with running internal servers is commonly a major bonus too. Eliminating associated costs such as maintenance, security, cooling and upgrades is the largest bonus many firms receive. Cloud technology has the power to simplify and speed up your entire workflow while making large financial savings. For most businesses, these savings can be put into critical areas of the firm where they can be better used. Keeping IT costs predictable In the world of IT, bad news is a fact of life. Systems failures and critical events will always happen eventually, it’s just a question of when. Virus attacks, malware, hackers, and hardware failures occur commonly and can take a systems out of operation for days. Managed IT services focus on tackling these issues before they happen. Continuous monitoring of systems alerts us of hardware issues before their symptoms even begin. Antivirus, firewall, and security systems are also kept up-to-date every night to prevent threats from being exploited and data being stolen. Reducing Downtime IT failures that take your systems offline typically costs far more than the total repair bill to fix it. Every minute your critical systems are unavailable is time spent not creating business income or value. The more staff you employ, the more the cost multiplies too. It’s important to consider the value of the business’s reputation on top of just downtime. Not having services available when clients or customers need them most can sour relationships fast. Your services may be the difference between meeting and missing a crucial deadline. If your service isn’t reliable then clients may look for one that is. No Internal IT Hires As every business owner knows, the cost of staff is far more than just their salary. Holiday pay, retirement, sick leave, training, benefits, and downtime all must be factored into the total cost. Staff costs are the single biggest bill to pay, even in the smallest IT departments. Managed IT reduces staff costs down to a single lower cost bill that includes all your IT needs. Managed IT train and manage there own staff to service your firm. By doing so, you get all the advantages of an IT department to meet your business needs without the overheads and management of staff that are not central to customer demands. Managed IT Services for your Firm While IT and services are complex, expensive, and resource consuming; it doesn’t have to be for your business. Managed IT services present a simple, cost-effective solution to meet your requirements. We can slash your downtime, secure your business, and keep on top of your infrastructure without adding unnecessary expenses. Give CITE a call at 605-791-2423 today to see if managed IT services are the right fit for your firm.